Clinical Trial Patient Recruitment for Sites and SMOs
Recruitment can slow a clinical trial when the right participants are difficult to reach. Rocket Trials uses digital marketing and referral network strategies to connect studies with potential patients.
We let your team receive and track referrals in one place.
A Recruitment Strategy Built Around Your Study
Rocket Trials combines two recruitment channels to help sites and SMOs reach potential participants: digital marketing and the Rocket Referral Network. Digital campaigns can place your study across platforms such as Facebook, Instagram, Google Ads, YouTube, TikTok, and X. The Rocket Referral Network connects research teams with potential patients through local physicians, pharmacies, EMR partners, and laboratory partners. This gives your study multiple ways to generate recruitment opportunities while keeping referral information accessible through the Rocket Portal.
What You Get
Digital Marketing
Rocket Trials manages digital campaigns across multiple advertising and social media platforms. Each campaign can include multiple video and still-image ads, campaign management and optimization, automatic lead notifications, and multiple ways for participants to sign up.
Rocket Referral Network
The Rocket Referral Network connects clinical research teams with patients identified through local physicians, pharmacy partners, EMR databases, and laboratory partners. Study-specific criteria can be used to identify potential candidates within these networks.
Rocket Portal
The Rocket Portal gives sites a central place to access patient information and receive notifications about new referrals. It also supports patient tracking and communication throughout the recruitment process.
Prescreening Support
Rocket Trials can provide online prescreening or phone-based screening through its white-glove service. Responses are reviewed against study criteria before prequalified leads are passed to the site.
Why It Works
Recruitment That Goes Beyond the Initial Lead Generating a patient response is only the beginning. Rocket Trials can support the steps that follow, helping move potential participants through prescreening and referral.With digital campaigns, patient responses can be collected from multiple advertising sources and directed into the Rocket Portal. Participants can then complete an online prescreening form or connect with the recruitment team for screening.
Multiple Levels of Recruitment Support
Your study may need simple digital outreach or additional support before a patient reaches your site. Rocket Trials offers different levels of prescreening, including online screening and white-glove services where our staff contact patients to review medical records, schedule screening visits, and attempt warm transfers.
Medical Record Review When Needed
Medical record aggregation is available as an optional service. Rocket Trials collects patient HIPAA authorization for medical release, and reviews them against the study’s inclusion and exclusion criteria before providing the records to the site through the RT portal.
Recruitment Through Existing Referral Networks
The Rocket Referral Network provides another route to potential participants. EMR, pharmacy, and lab partner databases can be searched based on study criteria. Referring physicians and other partners can also identify potential patients and submit referrals through the Rocket Trials app or study landing page.
From First Click to Referral
From the first ad click to final referral, every patient moves through a clear and connected recruitment journey. Our streamlined process helps identify, screen and deliver qualified participants efficiently.
Campaign Ad
Potential participants see the study advertisement and click through to learn more about participation.
Landing Page
Participants visit the study landing page to review details and complete the prescreening form.
Phone Screener
RT staff contact interested participants by phone to complete the required screening process efficiently.
Rocket Portal
Participant information is added to the portal, and the study site receives referral notifications.
White-Glove Services
RT staff review records, schedule screening visits, and coordinate a smooth transfer to sites.
Medical Record Hub
With authorization, medical records are collected and reviewed carefully against the study eligibility criteria.
Referral Network Patient Journey
Leverage trusted medical networks, diagnostic partners, and care providers to identify and onboard qualified study candidates efficiently.
Feasibility Check
We evaluate database, lab, pharmacy, and EHR partner networks against study protocol criteria to identify high-density candidate pools.
Referral Network
Network physicians, community clinics, and healthcare partners identify potential patients who meet basic protocol indicators.
Network Referral
Referring partners submit patient details securely through the Rocket Trials provider app or dedicated study landing portal.
Phone Screener
Rocket Trials clinical specialists reach out directly to referred candidates to conduct detailed phone prescreening.
Feasibility Check
We evaluate database, lab, pharmacy, and EHR partner networks against study protocol criteria to identify high-density candidate pools.
Referral Network
Network physicians, community clinics, and healthcare partners identify potential patients who meet basic protocol indicators.
Network Referral
Referring partners submit patient details securely through the Rocket Trials provider app or dedicated study landing portal.
Phone Screener
Rocket Trials clinical specialists reach out directly to referred candidates to conduct detailed phone prescreening.
Custom Plans, Clear Pricing
Share your protocol details with us, and we will build a customized patient recruitment strategy complete with transparent pricing, targeted prescreening, and rapid campaign deployment.